Admissions to enrolment
Online applications create learner records and fee accounts without retyping.
Education integration.
Education integrations connect the systems that hold learner records, fees, learning and communication.
- Education
- POPIA-aware
SourceAdmissions to enrolment
SourceFees and debit orders
MiddlewareMap · secure · log
SystemLearning platform sync
AuditAccess logged
SystemParent communication
Education integration, explained
Which systems do schools and colleges integrate?
Education integrations connect the systems that hold learner records, fees, learning and communication, so admissions, billing and parent updates stop depending on spreadsheets and duplicate capture.
Typical systems: school administration systems, learning platforms such as Moodle, fee billing in Sage or Xero, payment gateways and parent communication apps.
Learners’ personal information is a special category under POPIA that requires a parent’s consent, so integrations limit what moves between systems and log who accessed what.
Education systems
Where do schools lose the most admin time?
In most schools the same family is captured three or four times: on the application form, in the admin system, in the fees system and in the communication app. Every change of address or phone number then has to be repeated. Integrating those systems around one learner record, with consent and access rules built in, frees admin staff for the work that needs a person, especially during admissions season.
Four integrations for education.
Where schools, colleges and training providers usually start.
Fees and debit orders
Fee schedules, debit orders and payments reconciled to each family account.
Learning platform sync
Classes and enrolments pushed to the learning platform; results pulled back for reports.
Parent communication
Contact details and groups kept current across communication apps.
Education integration at a glance.
What shapes integration work for schools, colleges and training providers.
| Education | |
|---|---|
| Systems we connect | School administration systems, learning platforms such as Moodle, fee billing in Sage or Xero, payment gateways and parent communication apps |
| Rules to respect | Learners’ personal information is a special category under POPIA that requires a parent’s consent, so integrations limit what moves between systems and log who accessed what. |
| First integration | Admissions to enrolment |
| Tier that usually fits | Integration hub |
How we deliver an integration
A clear path. Tested before it goes live.
Every connector is built in staging, run in parallel with your team and monitored after launch.
- Step 1
Discovery and mapping
We audit SKUs, warehouses, customers and accounts on both sides and agree a written field map.
- Step 2
Staging connector
The connector is built and tested against test data or a copy of your company.
- Step 3
Parallel run and go-live
Both the old process and the connector run side by side until the numbers match.
- Step 4
Monitor and support
Alerts, logs and a runbook, with monitoring plans from R2,500 a month.
Integration pricing in plain numbers.
Typical integration scopes. Final pricing depends on systems and complexity.
Essential connector
R15,000–R35,000
Two-system sync, a single workflow automation or a pilot integration.
- Timeline
- 1–3 weeks
- Discovery and field mapping
- REST or webhook connector
- Staging tests and go-live
- Handover documentation
Integration hub
R45,000–R120,000
Multiple SaaS tools, retail or finance operations, growing product teams.
- Timeline
- 4–8 weeks
- Middleware or event bus
- 3–5 connected systems
- Monitoring and alerting
- POPIA-aware auth patterns
Enterprise integration
From R150,000
ERP + CRM + ecommerce, legacy modernisation and SLA requirements.
- Timeline
- Scoped
- Solution architecture
- High-volume sync and queues
- Security review and runbooks
- Ongoing support options
Integration monitoring and support
Keep connectors healthy after launch.
| Plan | Price | Includes |
|---|---|---|
| Monitor Lite | R2,500/mo | Uptime checks and email alerts |
| Monitor Pro | R5,500/mo | Dashboards and incident response |
| Managed integration | R9,500+/mo | Changes, patches and SLA options |
For schools, colleges and training providers, projects are usually Integration hub scope. Full details on the API integrations page.
Can online applications feed our school administration system?
Yes, where the system offers an API or import. Applications become learner and family records, with documents attached, once admissions approves them.
How do you protect learner data?
We move only the fields each system needs, restrict access by role and keep logs, in line with POPIA’s rules for children’s information.
How much does integration cost for education?
Single connectors start as Essential connectors at R15,000–R35,000. Most education projects connect several systems and are Integration hub scope; Integration hub projects are R45,000–R120,000 and enterprise work starts from R150,000.
Your next chapter starts here
Education systems, connected.Let’s make it work.
Tell us which systems you run and where the manual work is. We’ll reply with a field map and a fixed-scope proposal.
[email protected]+27 82 639 0925