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Xero is cloud accounting with a well-documented API.
Xero is cloud accounting with a well-documented API. We post online sales as invoices or summarised daily invoices, record payments against the right bank or clearing account and keep contacts clean, while staying within Xero’s API limits.
Cloud accounting popular with accountant-led small and medium businesses. We connect through Xero’s REST API with OAuth 2.0; Xero limits calls per organisation (60 a minute and 5,000 a day), so busy stores are batched.
Typical clients: accountant-led small and medium businesses.
Xero allows each organisation 60 API calls a minute and 5,000 a day. A store that sends every order, payment and fee as a separate call can hit those limits on a busy day, and the sync falls behind. We decide early whether to post individual invoices or a daily summary per channel, which your accountant usually prefers anyway, and we queue and retry calls so a burst of orders never loses data.
Seven channels we connect to Xero. Each has its own page with the field map and failure points.
A Xero Takealot integration posts Takealot sales to a Takealot contact in Xero as daily invoices, records the seller statement as fees and the payout against a Takealot clearing account, and stays within Xero’s API limits.
Xero + TakealotA Xero Amazon integration splits each Amazon.co.za settlement into sales, refunds, referral and FBA fees, posts them to Xero with the right tax rates, and reconciles the payout through an Amazon clearing account.
Xero + AmazonA Xero Shopify integration posts Shopify sales, refunds, shipping and gateway fees to Xero, usually as daily summaries per payment gateway, so PayFast or Peach payouts reconcile through clearing accounts.
Xero + ShopifyA Xero WooCommerce integration posts WooCommerce orders and gateway payments to Xero as invoices or daily summaries, keeps contacts tidy and, if you track inventory in Xero, updates stock quantities back to WooCommerce.
Xero + WooCommerceA Xero WooCommerce B2B integration posts trade orders as invoices to each customer’s Xero contact with their payment terms, publishes balances to trade accounts and keeps wholesale income separate from retail.
Xero + WooCommerce B2BA Xero B2B ecommerce integration connects a trade ordering portal to Xero: buyer orders become invoices on their contact, payments update balances, and invoices and statements are available to buyers in the portal.
Xero + B2B ecommerceA Xero Ecwid integration posts Ecwid sales from your website and social channels to Xero with VAT, shipping and payment fees, using daily summaries or individual invoices, with a clearing account per gateway.
Xero + EcwidWhat shapes an integration with this system.
| Xero | |
|---|---|
| Product | Xero |
| Deployment | Cloud accounting popular with accountant-led small and medium businesses |
| How we connect | Xero’s REST API with OAuth 2.0; Xero limits calls per organisation (60 a minute and 5,000 a day), so busy stores are batched |
| Records we sync | Item code, contact, invoice, tracked inventory quantity and account code postings |
| Best suited to | Accountant-led small and medium businesses |
| Tier that usually fits | Essential connector |
The problems we design around from the first workshop.
Every connector is built in staging, run in parallel with your team and monitored after launch.
We audit SKUs, warehouses, customers and accounts on both sides and agree a written field map.
The connector is built and tested against test data or a copy of your company.
Both the old process and the connector run side by side until the numbers match.
Alerts, logs and a runbook, with monitoring plans from R2,500 a month.
Typical integration scopes. Final pricing depends on systems and complexity.
Two-system sync, a single workflow automation or a pilot integration.
Multiple SaaS tools, retail or finance operations, growing product teams.
ERP + CRM + ecommerce, legacy modernisation and SLA requirements.
Keep connectors healthy after launch.
| Plan | Price | Includes |
|---|---|---|
| Monitor Lite | R2,500/mo | Uptime checks and email alerts |
| Monitor Pro | R5,500/mo | Dashboards and incident response |
| Managed integration | R9,500+/mo | Changes, patches and SLA options |
Most single-channel Xero projects are Essential connector scope. Full details on the API integrations page.
It can, if every event is a separate call. We batch requests, use summary invoices where your accountant agrees and retry automatically when Xero asks us to slow down.
Accountants often prefer a daily summary invoice per channel, with order detail kept in the store. Individual invoices suit B2B sales where each customer needs a statement. We set it up either way.
Xero tracks inventory quantities for items, but without multiple locations. Businesses with several warehouses usually keep stock in an inventory system and let Xero hold the financial records.
A Xero connector to one channel is usually an Essential connector at R15,000–R35,000 once-off. Connecting several channels, warehouses or companies is Integration hub scope, R45,000–R120,000. Monitoring plans start at R2,500 a month.
Tell us which systems you run and where the manual work is. We’ll reply with a field map and a fixed-scope proposal.