What goes wrong.
- Portal calls Xero on every page and hits limits
- Buyers email for copies of invoices
- Payments in Xero not reflected in the portal
Xero + B2B ecommerce integration.
Contract prices, statements and buyer orders, synced between B2B ecommerce and Xero.
- Cloud Xero
- B2B ecommerce B2B portal
ChannelB2B ecommerce order
FinanceB2B ecommerce payout
MiddlewareMap · batch · retry
CloudXero invoice
LedgerFees posted
StockB2B ecommerce stock updated
Xero and B2B ecommerce, explained
How does B2B ecommerce connect to Xero?
A Xero B2B ecommerce integration connects a trade ordering portal to Xero: buyer orders become invoices on their contact, payments update balances, and invoices and statements are available to buyers in the portal.
Xero + B2B ecommerce
What can a B2B portal show from Xero?
Xero holds each trade customer’s invoices, credit notes, payments and outstanding balance, which is exactly what buyers ask about. The portal shows them alongside ordering, so a buyer can reorder, download last month’s invoices and see what is overdue in one place. Because Xero limits API calls, we cache this information in the portal and refresh it on a schedule rather than calling Xero on every page view.
What moves between B2B ecommerce and Xero.
The field map we agree in discovery, before any code is written.
| Record | B2B ecommerce | Xero | Direction |
|---|---|---|---|
| Products | Catalogue item with contract pricing | Item code | B2B ecommerce ↔ Xero |
| Stock | Available-to-promise quantity | Tracked inventory quantity | Xero → B2B ecommerce |
| Orders | Purchase order from the buyer | Invoice | B2B ecommerce → Xero |
| Customers | Buyer account with users and roles | Contact | B2B ecommerce → Xero |
| Money | Account statement and credit limit | Account code | B2B ecommerce → Xero |
| Returns | Returns authorisation | Credit note in Xero | B2B ecommerce → Xero |
| VAT | B2B ecommerce tax amounts | Tax rate | Mapped |
Exact fields depend on your setup and are confirmed in the written field map.
Where B2B ecommerce–Xero sync usually breaks.
What we see go wrong with this pair, and how the connector prevents it. A single Xero–B2B ecommerce connector is usually Essential connector scope; see integration pricing.
What we do.
- Cached data refreshed on a schedule
- Invoices and statements available in the portal
- Balances refreshed after payments are recorded
Will the portal slow down because of Xero’s API limits?
No. Balances, invoices and statements are cached in the portal and refreshed on a schedule, so buyers never wait on Xero.
How much does a Xero B2B ecommerce integration cost?
A Xero to B2B ecommerce connector is usually Essential connector scope, from R15,000 once-off.
Your next chapter starts here
Xero and B2B ecommerce, in sync.Let’s make it work.
Tell us how Xero and B2B ecommerce are used in your business today. We’ll reply with a B2B ecommerce to Xero field map and a fixed-scope proposal.
[email protected]+27 82 639 0925