What goes wrong.
- Inventory tracked in Xero and WooCommerce at once
- Duplicate contacts for returning customers
- Gateway fees missing from Xero
Xero + WooCommerce integration.
Orders, customers, stock, prices and payments, synced between WooCommerce and Xero.
- Cloud Xero
- WooCommerce online store
ChannelWooCommerce order
FinanceWooCommerce payout
MiddlewareMap · batch · retry
CloudXero invoice
LedgerFees posted
StockWooCommerce stock updated
Xero and WooCommerce, explained
How does WooCommerce connect to Xero?
A Xero WooCommerce integration posts WooCommerce orders and gateway payments to Xero as invoices or daily summaries, keeps contacts tidy and, if you track inventory in Xero, updates stock quantities back to WooCommerce.
Xero + WooCommerce
Should Xero or WooCommerce hold stock?
Xero can track inventory for items, but without multiple locations or variations. If you sell from one place with a simple catalogue, Xero can be the stock master and update WooCommerce. If you have variations, several stock locations or high volumes, WooCommerce or an inventory app should hold stock and Xero should receive the financial transactions only. We decide this first, because it shapes the rest of the integration.
What moves between WooCommerce and Xero.
The field map we agree in discovery, before any code is written.
| Record | WooCommerce | Xero | Direction |
|---|---|---|---|
| Products | Product or variation SKU | Item code | WooCommerce ↔ Xero |
| Stock | Stock quantity | Tracked inventory quantity | Xero → WooCommerce |
| Orders | Order | Invoice | WooCommerce → Xero |
| Customers | Customer | Contact | WooCommerce → Xero |
| Money | PayFast, Ozow or card gateway transaction | Account code | WooCommerce → Xero |
| Returns | Refund | Credit note in Xero | WooCommerce → Xero |
| VAT | WooCommerce tax amounts | Tax rate | Mapped |
Exact fields depend on your setup and are confirmed in the written field map.
Where WooCommerce–Xero sync usually breaks.
What we see go wrong with this pair, and how the connector prevents it. A single Xero–WooCommerce connector is usually Essential connector scope; see integration pricing.
What we do.
- One agreed stock master
- Contacts matched by email
- Gateway fees posted to a clearing account
Can Xero update stock in WooCommerce?
Yes, for tracked inventory items without variations. Stores with variations or several locations usually keep stock in WooCommerce or an inventory app.
How much does a Xero WooCommerce integration cost?
A Xero to WooCommerce connector is usually Essential connector scope, from R15,000 once-off.
Your next chapter starts here
Xero and WooCommerce, in sync.Let’s make it work.
Tell us how Xero and WooCommerce are used in your business today. We’ll reply with a WooCommerce to Xero field map and a fixed-scope proposal.
[email protected]+27 82 639 0925